Friday, January 25, 2013

How Being Paid Under the Table Hurts Nannies

Nannies Don't Save Money by Not Paying Taxes asked us to share the following article with our readers.

It’s estimated that only 5 to 10% of employers pay taxes on their nanny’s wages. This means that an overwhelming majority of nannies are being paid cash or under the table. While this arrangement can save the nanny money in the short term, in the long term it can cause a lot of problems. Here are some ways that being paid cash can hurt, rather than help, a nanny.

The nanny won’t be able to collect unemployment if she’s fired.
When a nanny employer pays his nanny legally, he pays a variety of employer taxes, including state and federal unemployment insurance. This means if the nanny is fired, she’ll be able to file for and receive unemployment benefits. That weekly check is often the only money the nanny has coming in while she searches for a new job. Although it doesn’t replace her whole income, it does replace a large percentage of it and can be a financial life line. Nannies who are paid under the table are not entitled to unemployment. They can be fired without notice or cause and outside of any severance outlined in their nanny contract, receive no additional financial help. Of course, a fired nanny can blow the whistle on her employer for not paying her legally and hope to receive benefits after all the legal maneuvering, but that means she’ll also be blowing the whistle on herself for not reporting her income.

The nanny won’t be able to prove income.
This is important for any caregiver who wants to get a credit card, rent an apartment, buy a car or get approved for a home loan. If a nanny employer doesn’t pay taxes on his nanny, the nanny has no way to prove she’s employed or how much money she earns. Even if she moves onto a job that does pay taxes, she has no credible work or income history.

The nanny won’t be able to collect Workers Compensation if she’s hurt on the job.
Although not every state requires domestic employers to carry Workers Compensation, many of them do. This means that if a nanny is hurt on the job, she can receive benefits quickly and without having to sue her employer. It’s a valuable workplace right. However, nannies who aren’t paid on the books can’t collect Workers Compensation without having to first prove they were actually employed at the time of their injury. This means they have to endure the time and expense of a legal proceeding and open themselves up to the IRS penalties of failing to report their income.

The nanny isn’t building up her Social Security retirement account.
When an employer pays taxes on his nanny, both he and the nanny are contributing to her Social Security account. In fact, the employer is matching every dollar the caregiver pays into the system. The amount the nanny will receive from the government when she reaches retirement age depends on how much was paid into the system. So if she spent years being paid under the table, the amount paid into her retirement account won’t accurately reflect her lifetime income. Instead, it will be much lower, so the amount she’s able to collect will be much lower. Why is this so important? A majority of Americans rely on their Social Security retirement benefits to meet their basic living expenses. Unless the nanny is regularly contributing to an independent retirement account, she too will be relying on Social Security in her later years.

The nanny won’t be able to collect disability benefits if hurt and unable to work.
The same Social Security contributions that fund retirement also fund disability insurance. When a nanny is being paid legally, she is paying into the system that entitles her to collect temporary or permanent disability benefits if she becomes disabled. That means if she’s unable to work, she will be guaranteed a monthly income based on how much she contributed to the Social Security system. Nannies who are paid under the table and don’t contribute to the Social Security system are greatly decreasing the amount they can receive. Nannies who don’t pay taxes throughout their careers won’t be eligible at all. The math is simple: if you don’t pay in, you can’t collect.

The nanny is breaking the law and, if caught, will have to make up it all up.
If the nanny is ever caught for not reporting her income, she will be responsible for back taxes, penalties, fines and interest. Depending on how long she’s been collecting her wages in cash in this and previous jobs, this could easily add up to thousands or even tens of thousands of dollars. For nannies who think they’ll never get caught, it’s easier than most think. Many nannies are red flagged because their employers, either personally or through their business, are audited.

So while for many nannies it can be attractive to save money by being paid in cash, it can have negative long term affects.



Anonymous said...

Great advise. I don't think the younger nannies realize the cons in being paid off the books. I worry about several older nannies I know of that have always been paid off the books- thus never earning any SS or UE. When they can no longer work- I think many will have a huge problem.

Tobago Nanny said...

Yep it's hard to explain the benefits of paying taxes when you see 1/4 to 1/3 of your salary go to taxes. I hope some nannies who don't pay realize it might hurt them if they don't.